3. Orders

3.1. Orders Search

The “Orders search” screen displays information on all transactions processed by Billblend. This screen is located in the “Orders” – “Orders search” section. Related transactions are grouped in Orders. Each Order has ID assigned by Billblend, ID assigned by Merchant or Connecting Party which represents Merchant and ID assigned by external processor (if transaction was processed in it). For example, sale transaction and subsequent refund on this sale transaction will have the same Order ID in Payment Gateway and will be searchable by both transaction types. Orders can also be accessed from Dashboard via Quick actions.

Find Orders

Basic search is performed by date and exact criteria:

Exact criteria can be used to assist in locating a specific transaction:

The most convenient criteria to find an exact transaction are:

• 6+4 digits, which allows to most accurately search for a specific card;
• approval code and RRN (can be obtained from a bank statement or from a transfer receipt);
• transaction ID.

Additional search criteria are used to help with the selection of relevant orders list.

The following criteria are available:

After selecting one or more search criteria, click Search.

Orders View

By default, orders in Payment Gateway are displayed as follows:

Orders can be presented in a brief Brief or Detailed view. This can be switched with the following button:

In detailed form, the orders will be displayed as follows:

The number of orders displayed on one page can be changed with the buttons in the “Rows” column:

The Date button performs sorting by date. By default the latest transactions will be displayed on top.

Download Of Selected Transactions Report

To download the sorted transactions, click one of the following buttons:

 – download to Excel format

 – download to CSV format.

An additional menu can be used to manage export fields:

In the pop-up window, select necessary data and save the list:

Order Details Screen

Order details screen is opened by сlicking on the order ID from the search screen.

Order details, such as IDs and order creartion time, are displayed on the left side of this screen:

First six and the last four digits of the card number, card expiration date and cardholder name are displayed on the card. There is also information about country, bank, card type and the payment system of the card.

Next to the sender and receiver cards are buttons to add card details to Black, white and loyalty lists.

Additional customer data sent by the merchant or submitted by customer on the form is displayed under the card or other payment method indicator. Clicking on cardholder or customer data parameter (for example, e-mail address) initiates a search for all transactions with a selected parameter.

Click on one of the plus signs near the customer data parameter (highlighted in red on the picture) adds this parameter to black, white or loyalty list. Additional click on this sign removes the parameter from respective list:

If Merchant is added to Customer Management module – new CMS customer can be created manually:

After pressing Create CMS customer – fill in needed fields, assign new “Merchant customer ID” and press Create button. New customer will not be created if “Merchant customer ID” is not unique.

All transactions within the order are grouped and the commission for each operation is calculated:

This screen has the functionality to leave notes. For example, notes for transaction documents, customer contacts, or any other information related to this order.

Current transaction status can be seen in the upper right part of order screen:

General information on all transactions associated with provided customer data is displayed in the top panel.

The total amount of all transactions made by the specified cardholder and the number of approved/declined/filtered/etc transactions:

The total amount of transactions and the number of approved/declined/filtered/etc transactions with the specified E-mail:

The total amount of transactions and the number of approved/declined/filtered/etc transactions with the specified IP address:

The total amount of transactions and the number of approved/declined/filtered/etc transactions with the specified card number (PAN):

Captures And Cancels From Back Office

If Preauth has final successful status, the Merchant can initiate cancel which cancels the deduction and returns locked amount back to customer’s card or the Merchant can initiate capture which deducts the locked amount from customer’s card. To start a cancellation or capturing (deduction) of the transaction, go to the details of the relevant order. On the order details page, click the Cancel order button for cancellation of deducting and Capture order for deducting the locked amount.

Refunds From Back Office

If the order has final successful status, the Merchant can return the money to the customer, on their request, for instance. To start a refund (reversal) transaction to the customer card, go to the details of the relevant order. On the order details page, click the Reverse order button.

The dialog box will open like presented below:

In this dialog box specify the amount of reversal. It can be the entire amount of the order, or only a part of it for cases where the merchant refunds payment for certain goods that are part of one order. In the Comment field a description of this refund can be added.

Warning

Merchants must be extremely careful when making a refund on the order! Refund requests are immediately sent to the bank and it will not be possible to cancel this transaction from the Billblend system afterwards.

3.2. Recurring Payments

The screen is located in the “Orders” section.

This screen displays recurring payments (for example, subscriptions).

Basic search is performed by date and exact criteria:

The Criteria button contains additional search parameters:

3.3. Ethoca Alerts

This section allows to see alerts from Ethoca which helps in preventing chargebacks:

3.4. ChargebackHelp

This section allows to see alerts from Verifi which helps in preventing chargebacks: